Additional Info

  • Subject news: Project update
24.01.2020

Tenders now open for 2020 projects!

As we noted in our overview of 2020, municipalities are hugely important actors in bringing about a wood construction revolution, and so much of our work at the Nordic Wood in Construction Secretariat this year will be focused on building capacity at a municipal level to bring wood construction into the mainstream.  

In particular we are looking for partners to help us undertake two projects, for which we have published open tenders, advertisements for which you can view here: 

  1. research and capacity building project on Nordic wood construction and LCA. Read the details
  2. Building a digital platform to guide municipalities through the process of working with wood in construction. Read the details

If you are interested in bidding on one of these tenders, please express an interest This email address is being protected from spambots. You need JavaScript enabled to view it. by Saturday 01.02.2020 at the latest (specifying which project you are interested in bidding on).   

Details for the projects can be found in the procurement adverts, but please find below a useful list of FAQs, which shall be updated as questions arise. If you have any further questions that you would like answering, please This email address is being protected from spambots. You need JavaScript enabled to view it., and we will publish questions and answers here.  

FAQs  

Tender Process 

  • The advertisements for request of interest in both tenders were published on 21.01.2020. Potential suppliers have until 01.02.2020 to express their interest in the tender This email address is being protected from spambots. You need JavaScript enabled to view it. (specifying which project you are interested in bidding on). 
  • Bid documents will be sent to interested suppliers on 03.02.2020, and completed proposals should be received This email address is being protected from spambots. You need JavaScript enabled to view it. at the latest 11:00 (CET) on 19.02.2020Proposals received after this time will be not be considered.  
  • Questions regarding the tenders should be received by 12:00 (CET) on 17.02.2020, and answers will be published on this page on a rolling basis. 
  • Winning bidders shall be contacted by 24.02.2020.   

Indicative Project Timelines 

  • We anticipate that work on both projects will begin in the first week of March 2020 (02.03.2020) or as soon as possible thereafter.  
  • After more detailed scoping and kick off meetings, we anticipate that the chosen suppliers should present an overview of the project plan to the secretariat’s board in an online meeting held in the morning on 17.03.2020.
  • Both projects should conclude (including final reporting) in early December 2020.
  • The timeline of deliverables outlined in the bid documents are only indicative, and bidders are free to suggest alternatives where appropriate. 

LCA project

  • We anticipate receiving an draft of the materials in May, which should be finalised by late June.
  • Delivery of capacity building activities amongst municipalities should be delivered in late summer and autumn of 2020. 

Municipality Platform

  • Scoping and conceptualising should be finalised by late march.
  • A first version of the platform, with draft content should be complete by mid-summer, with a final version ready for September 2020.
  • Dissemination and outreach amongst municipalities should take place in Autumn 2020.

Budget 

LCA Project

  • The total budget for all activities, including the delivery of capacity building events and associated costs, will be in the range of €65,000-95,000 (exclusive of VAT). 

Municipality Platform

  • The total budget for all activities, including build and maintenance of the platform and its content, dissemination activities, and legacy costs will be in the range of €80,000-100,000 (exclusive of VAT). 

Other Questions 

Do I need to be an existing Climate-KIC partner to be considered for the project?

  • No, this is not a requirement. Any suitably qualified organisation is welcome to bid on the tender. 

Are bids from consortia or those that include sub-contractors possible? 

  • Yes. If you feel you would benefit from matching with another organisation that may be interested in delivering the project as part of a consortium, please do contact the Secretariat and we may be able to match you with others. 

What language should the projects be conducted in?

  • English primarily, although any capacity building/outreach can/should take place in Nordic languages where possible/practical.
  • Proposals and bid documents should also be completed in English.

Where will meetings take place between the supplier and the secretariat?

  • The secretariat's office is in Lyngby, Denmark. We would expect minimum 2 in person meetings (kick off and half way), or more depending on practicalities. The secretariat is also able to travel to the supplier for meetings to limit expenses for the project.

Where can I find Climate-KIC's standard terms and conditions?

  • These are available on request - please email us and we will happily send them over.

Municipality Platform

What are the existing national platforms mentioned in the tender?

  • Links can be found here: Norway, Finland, Sweden. We want our platform to complement and tie together national efforts. 

Are standardised templates acceptable in the platform's design?

  • We are open to the use of templates or customised solutions, whichever can more efficiently meet the needs of the platform and project budget. 

Who is the primary target audience of the platform?

  • The platform needs to be primarily aimed at decision makers within planning, building, housing departments at municipalities, as it is they who have the combination of knowhow on the subject matter, but also ability to influence at a strategic level. We hope these are the people that we can use as an entrance point to municipalities, but also they those below or above them (working at a more technical or strategic level) should also be able to use it as a reference tool. We would like to see bidders talk a little in the proposals about outreach to these stakeholders.

What is the overall goal of the project?

  • As we see it, the real goal of this platform should be to engage and start conversations about wood in construction with at least say 20 municipalities, covering the entire Nordic region, that have previously not worked much, if at all, with wood. It should be about starting those conversations and providing a useful and practical spring board for municipalities to get going on that journey. Of course the wider aim is that is can lead to municipalities adopting wood in construction strategies etc.

LCA Capacity Building

What travel is expected as part of the project?

  • Travel is expected to cover capacity building activities in a good spread of Nordic locations, as well as online, but we welcome proposals on how to do this in the most efficient way. 

What is meant by analysis at a "strategic level"

  • Here we are really focused on the policy and public procurement strategies municipalities can employ to enhance wood construction as well as methodological strategies regarding LCA. 

related Items

The Nordic Wood in Construction Secretariat is hosted by EIT Climate-KIC

The project is funded by the Nordic Council of Ministers.